Administrative Assistant

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Deadline to Apply:

Wednesday, June 14, 2017, 12:00pm


Saint Paul, MN
United States

Job Category:


Job Type:


Job Description:

The Administrative Assistant provides a positive impression as the first point of contact with Conservation Corps Minnesota & Iowa. The Assistant provides administrative support to Conservation Corps headquarters staff, manages multiple databases for various departments, and maintains office supply inventory and large conference room set-up.


  • Serve as primary contact for external inquiries, staff front desk / reception area and main telephone line
  • Assist Finance department with timekeeping tracking system management and processing credit card statements
  • Assist with general Finance duties as assigned
  • Assist with planning and/or implementation of department and program-specific events as neede
  • Assist Program staff with onboarding of program participants, including helping to prepare hiring paperwork and assisting with participant entry into payroll system
  • Maintain office supply inventory, manage office equipment and large conference room setup, and make bulk program purchases
  • Manage postage / postage machine and distribute incoming office mail to staff


  • High School Diplom
  • Advanced proficiency with MS Excel
  • Experience managing databases
  • Proficiency with MS Outlook, Word, PowerPoint
  • Excellent organization and communication skills
  • Professional demeanor and good interpersonal skills
  • Self-motivated, with proven ability to organize and prioritize work and meet critical deadlines.
  • Positive attitude, enthusiasm and commitment to Conservation Corps mission and values.


  • Bachelor’s Degree or 2-year Associates Degree in Office Administration or related field
  • Previous experience with nonprofit organizations
  • Familiarity with AmeriCorps and/or environmental conservation work


  • This is a benefits-eligible, 30 hours/week, hourly position. Flexible scheduling available.
  • Occasional evening and weekend work is required.

For more information, visit

How to Apply:

Send resume and cover letter to

DEADLINE: June 14, 2017