Administrative Assistant: Antioch University New England’s Co-Designing with (not for) Communities

Job
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Deadline to Apply:

Monday, June 20, 2022, 5:00pm

Address:

Keene, NH
United States

Job Category:

Job

Job Type:

Part-time

Job Description:

The  Administrative Assistant will be responsible for assisting the Project Director, Dr. Kayla Cranston,  to facilitate daily administrative operations and logistics of the Co-Designing with (not for) Communities Project including but not limited to scheduling and coordinating meetings, managing invoices, and budget spreadsheets, writing and editing documents, and office management. Learn more about the Co-Designing with (not for) Communities project by watching this webinar on the 5 principles that are used to guide our work or read more about the history and progress of this project in this August 2021 article.

Hours: 20 hours per week for 1 full year with the opportunity to renew based on a performance review

Start Date: July 2022-August 2023

Duties & Responsibilities:

  • Office duties include but are not limited to:
    • Managing complex office administrative work across a growing network of host sites across the US require a unique mix of customer service skills, independent judgment, and initiative
    • Manage the purchase and delivery of virtual and plastic gift cards, maintain an organized records of each transaction, signatures of recipients, etc. 
    • Coordinate and manage logistics of multi-site, national partnerships with conservation organizations 
    • Work collaboratively with other AUNE staff to implement office procedures, schedule meetings, and appointments, maintain comprehensive and accurate records, create reports, and manage office budget,  invoices, and any other bookkeeping duties
    • Identify and implement opportunities to increase the efficiency of office management procedures & protocol.
    • Conduct, facilitate, and help to arrange regular meetings virtually (over Zoom)
    • Provide other administrative support as necessary
  • Assist Supervisor to manage daily office operations by:
    • Schedule appointments, maintain schedule and update supervisors' calendar
    • Organize supervisors’ email inbox, file and maintain documents and reports, organization of messages into folders, flag and bring attention to time-sensitive requests, and other administrative tasks as needed 
    • Screen and summarize incoming calls, inquiries, and correspondence and route accordingly 
    • Provide administrative assistance such as writing and editing emails, drafting memos and reports, and preparing communications 
    • Maintain confidentiality of sensitive and proprietary  information 
    • Assisting with managing the core team to implement duties to the highest level
  • Professional development opportunities include but are not limited to:
    • Office management
    • Report and budget management 
    • Partnership development 

The successful candidate must have:

  • Interest in being the dependable, professional face of the Co-designing with (not for) Communities Project
  • A  dedicated and quiet remote working space with a desktop or laptop computer with a camera from which you can reliably interact with the screen and type during frequent virtual meetings. This space will need to reflect the professional and respectful tone that our work demands during daily meetings.
  • Follow a business casual dress code
  • Experience with project or office management 
  • Capability to work independently and in a team
  • Ability to be self-motivated, problem solve, organized, have excellent attention to detail and prioritize accordingly
  • Demonstrated ability to efficiently manage time and communicate across diverse populations and areas of expertise 
  • Proficiency in Microsoft Office  (PowerPoint, Excel, Word, etc) and Google products (Google docs, sheets, presentations, jamboards, etc)
  • Proficiency in navigating online spaces, interacting, and purchasing virtual gift cards
  • Experience using and hosting Zoom meetings
  • Excellent budget management skills
  • Preferred experience with but not limited to:
    • Institutional payment systems and invoice writing
    • Budget organization and management
    • Working with subcontractors from diverse backgrounds to facilitate their completion of HR documentation such as vendor forms, contracts, and W9 forms 

Work environment and Hours:

  • Remote
    • You will need daily access to a dedicated and quiet remote working space with a desktop or laptop computer with a camera from which you can reliably interact with the screen and type during frequent virtual meetings. This space will need to reflect the professional and respectful tone that our work demands during daily meetings.
  • The candidate must be willing to travel occasionally 
  • This position is part-time and will require 20 working hours per week

Term:

  • Start Date: July 2022
  • The position will last one year with the possibility of renewal for the duration of three years after a performance review

 

Compensation Benefit:

  • Salary range is $20-25,000/year based on experience
  • 1 year commitment required

How to Apply:

Questions?

Contact Dr. Kayla Cranston at kcranston@antioch.edu 

To Apply By June 20, 2022:

Send your resume and a cover letter to Kate Clemens at kclemens@antioch.edu by June 20th, 2022. 

NOTE: Just like with all AmeriCorps-related positions, all candidates will need to pass a background check for employment.