AKA Science Program Coordinator

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Deadline to Apply:

Tuesday, May 31, 2022, 6:00pm



Portland, OR
United States

Job Category:


Job Type:


Job Description:

Agency: Impact NW
Program: AKA Science
Job Title: AKA Science Program Coordinator
Classification: Full Time (FTE 1.0), non-exempt
Salary: $21.00/hr + $0.50/hr bilingual pay differential (if applicable)
Location: Portland, Oregon, In-Person position

JOB SUMMARY: AKA Science (All Kids Are Scientists) is a fun, hands-on kit-based afterschool science program that serves hundreds of under-resourced elementary and early middle school students. The AKA Science Program Coordinator works with the Program Manager to prepare 8-class science kits that engage youth in a variety of STEM topics such as biology, chemistry, physics, engineering, earth science, and forensic science. The Coordinator position is primarily a back-end organizational role that requires an extremely detail-oriented self-starter who is comfortable juggling a variety of tasks independently such as activity testing, comparison shopping & ordering large amounts of supplies, management of a very large inventory, maintaining meticulous organization on multiple levels, and assisting with writing & developing curriculum. The position also involves periodic, highly interactive phases of coordinating with corporate & community volunteer groups and training class instructors, as well as teaching occasional no-school-day & summer STEM camps for children in grades 1-6. Job hours are Monday through Friday from 9am-5pm, with some flexibility required to work occasional evenings and weekends.


  • Plan and coordinate supply kit preparation, assembly, storage, and distribution, including off-site kit-building events with community partners
  • Assist Program Manager with volunteer outreach, coordination, and scheduling; communicate cordially with volunteer liaisons, facilitate volunteer kit-building events
  • Test and revise hands-on science activities as needed (for 2-3 topics per year)
  • Update curriculum documents and supply spreadsheets as directed, including working with Manager to develop new curriculum, content, and formats
  • Comparison shop online/in person and purchase supplies for up to 60 kits per school term
  • Organize and maintain supply inventory and tracking, including warehouse organization and inventory system
  • Support and provide recognition to volunteers throughout the kit-building process, including coordinating thank-you gifts and cards post-kit-building
  • Facilitate AKA Science trainings for instructors (in groups and one-on-one), including working with Manager to update/improve training format and content
  • Produce supplemental instructor resources (e.g. activity photos, worksheets, and extension activities)
  • Reach out to community partners to leverage monetary and in-kind supply donations for program purposes
  • Track information in multiple program databases
  • Teach occasional no-school-day & summer STEM day camps for grades 1-6; plan lessons and activities, teach groups of no more than 12 students with or without volunteer assistance, and follow camp protocols.
  • Perform other duties as assigned
  • Complete and submit in a timely manner all required Impact NW timesheets, financial documentation, volunteer hours, and reports


  • Bachelor’s Degree or equivalent work experience in science, education, library, or a related field
  • Excellent attention to detail and strong organizational skills, including the ability to prioritize and complete multiple and varied tasks
  • Strong interpersonal and communication skills, both oral and written
  • Initiative, resourcefulness, and the ability to work independently
  • Familiarity with science concepts and the ability to translate them into activities and explanations for elementary- and middle-school youth
  • Experience working with youth in educational programs
  • Experience with K-8 curriculum development 
  • Ability to reach out to and collaborate with a broad spectrum of community members
  • Ability to facilitate instructor trainings and volunteer events for up to 20 volunteers at a time
  • Ability to travel efficiently in the Portland area via regular access to a personal vehicle with mileage reimbursement (this requires a valid driver's license, adequate insurance coverage on the vehicle, and a history of safe driving)
  • Proficiency with Microsoft Word, Excel, PowerPoint, Google Docs/Sheets, and online research and purchasing
  • Ability to analyze and synthesize information and engage in creative problem-solving
  • Sensitivity to and ability to relate to people from diverse lifestyles, cultures, and socioeconomic levels
  • Ability to provide professional communications and leadership in a variety of meetings/presentation settings that support open, honest communications and inclusion of diversity
  • Ability to work effectively within a strengths-based service delivery model
  • Availability and willingness to work a flexible schedule, including occasional evenings and weekends
  • Willingness to work as a team member and support the mission and goals of Impact NW
  • Ability to pass a criminal background check


  • Experience with volunteer outreach, coordination, and support 
  • Experience managing a large inventory
  • Bilingual and/or bicultural skills
  • Experience with SUN Community Schools (SUN is a key partner) or other after school programs


  • Repetitive motion, prolonged sitting, and extensive visual involvement;
  • Ability to lift and carry up to 50 pounds and engage in frequent bending up and down;
  • Ability to efficiently travel locally in order to perform duties and other agency related errands;
  • Ability to work back and forth between a supply warehouse (not climate-controlled)


  • 100% employer paid medical, Short Term and Long Term Disability, Life insurance for full time employees.
  • Attractive PTO and Vacation Policy, plus Self-Care days.
  • 401(K) with employer matching.
  • Opportunity to grow through training and professional development.

How to Apply:

Please submit an application on www.impactnw.org. Your application must include a resume and cover letter.