Careers in Science Program Manager

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Deadline to Apply:

Tuesday, April 26, 2016, 12:00pm


San Fransisco, CA
United States

Job Category:


Job Type:


Job Description:

The Careers in Science (CiS) Intern Program provides San Francisco youth from communities traditionally underrepresented in STEM (Science Technology Engineering Mathematics) fields with opportunities to immerse themselves in the sciences. Interns develop life and job skills, receive college and career mentorship, and learn science and sustainability concepts in an authentic, paid work environment. CiS provides workforce and youth development experiences at the Academy and on research expeditions while also exposing interns to professional role models and mentors who are leaders in their disciplines.

Reporting to the Senior Manager of Youth Programs, the Careers in Science Program Manager is responsible for the daily management of the Careers in Science (CiS) Internship Program and will work collaboratively on programmatic development and implementation, including supervision of the CiS interns and CiS Program Assistants during both onsite programming and on weekends and field trips. This position involves significant late afternoon/early evening work, as well as weekend work in order to accommodate students' after school and nonschool availability. In addition, as a member of the Youth Programs team, this position also helps support youth programming and other projects that advance the Academy's pathway of experiences for youth.

The Academy's Youth Programs serve a diverse audience of youth from broad cultural heritages, socioeconomic backgrounds, and genders, and subsequently the Academy encourages applications from candidates who reflect and value the audiences and populations we serve.


  • Manage daily operational aspects of the Careers in Science (CiS) Program, including supervising and mentoring youth, project management, program development, and training and evaluation
  • Supervise college level Program Assistantsnd high school intern staff in all elements of the program, including intern's role in recruitment and hiring of new interns
  • Oversee intern scheduling process, time management and payroll system
  • Work with the Youth Programs team to develop, lead, and coordinate STEM and youth development training programs
  • Develop and lead outdoor and overnight field trips for CiS interns designed to enrich youth interest in science and promote authentic science experiences
  • Oversee and develop intern project based learning opportunities focused on leveraging Academy resources to enhance STEM enrichment; including content development focused around Academy initiatives
  • Collaborate with other Academy staff, Research Fellows, and outside partners to develop research and mentoring experiences for CiS interns and expand career ladder opportunities
  • Maintain CiS database of current interns and alumni, including supporting the development of a growing alumni engagement strategy
  • Assist in program related grant reporting, including the Department of Children, Youth, and their Families' Contract Management System updates, invoices, and report creation
  • Collaboratively represent the CiS program and the Academy internally and externally, locally and nationally.
  • Manage CiS budget, including tracking of expenses, purchasing, and report generation
  • Partner and collaborate with appropriate institutions and individuals to further the mission of the Academy, the Teacher and Youth Education department, Youth Programs, and Careers in Science
  • Contribute broadly to the Academy's mission through collaborations with members of the Youth Programs team and the Teacher and Youth Education Department, including assisting with the delivery of other programs
  • Provide support for interns to meet Human Resources requirements including supervising health and safety reporting for interns
  • Implement and follow all Academy safety regulations
  • Other duties as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The ideal candidate will possess a combination of the following education and/or equivalent experience:

  • Undergraduate degree required; science or natural history degree highly preferred, graduate degree desired
  • Four (4) years experience in youth (teen) programs, including demonstrated commitment to youth development principles
  • Three (3) years experience in program development, management and supervision, preferably in a museum or informal science education institution
  • Three (3) years experience working with people of diverse backgrounds including youth and adults
  • Computer literacy required (MS Office Suite/Google Apps/); Kronos Workforce Central desirable
  • Familiarity with informal science education and science education networks a plus


  • Available to regularly work a Tuesday-Saturday schedule and occasional evening events and overnight trips
  • Knowledge of best practices within informal science education and youth development, and the ability to apply those practices to high school workforce development program
  • Strong organizational skills; ability to carry out multiple administrative task with attention to detail
  • Superior written, public speaking, and group facilitation skills
  • Enthusiasm to joining a high energy, results-focused team that values creative thinking and flexibility
  • Ability to collaboratively reflect, brainstorm, and execute tasks, as well as exercise good judgement, critical thinking, and problem solving skills to work with minimal supervision
  • Understanding of college access and financial aid process, including coaching and support of post-secondary application
  • Strong supervisory leadership, administrative and organizational abilities
  • Strong project management skills and demonstrated ability to coordinate complex logistics
  • Understanding of, and enthusiasm for, the scientific process and scientific research
  • Ability to maintain a close working relationship with internal and external partners
  • Sensitivity to cultural differences and education and employment barriers, particularly those of underserved communities
  • Wilderness first aid certification or higher, or willingness to obtain
  • California driver's license and clean driving record


Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively to groups and individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language desirable.


The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, talk and hear. Must be able to perform repetitive motions 75% of the time. Employee must be able to lift, carry and pull up to 40 pounds and participate in overnight camping, tide-pooling and other outdoor trips and activities.

Mandated Reporter:

This is mandated reporter designated position. Academy employees whose duties include direct contact and supervision of children are deemed mandated reporters under California Law. Mandated reporters have certain specific reporting obligations in the event that they know of, observe or reasonably suspect that a child has been the victim of child abuse or neglect. The Academy provides mandated reporters with training of their rights and obligations under the Child Abuse and Neglect Reporting Act.

How to Apply:

Please submit your cover letter and resume online at Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.

The California Academy of Sciences will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

The California Academy of Sciences is a non-smoking facility. Smoking is also prohibited in Golden Gate Park.

Job Details:

Reference #: 17252
Posted: Apr 8, 2016
Closes: Apr 26, 2016
Work type(s): Full-Time


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