Executive Assistant

Job
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Deadline to Apply:

Sunday, April 15, 2018, 5:00pm

Address:

Washington, DC
United States

Job Category:

Job

Job Type:

Full-time

Job Description:

Reporting to the Executive Director, the Executive Assistant will support the Executive Director to ensure that the responsibilities of senior leadership are fulfilled on task and on time.

Responsibilities

  • Maintain NCSE calendar for senior leadership, specifically scheduling the Board of Directors;
  • Maintain accurate record of grant deadlines, reports due, event dates, and other priorities for organization;
  • Coordinate membership and leadership meetings;
  • Take minutes and record action items during leadership meetings;
  • Work closely with Executive Director to prepare and circulate board meeting agenda and advanced materials;
  • Manage travel arrangements for senior leadership;
  • Maintain office supplies inventory by checking stock to determine inventory level and place orders for supplies;
  • Processing invoices and reconciling credit cards;
  • Participate in bi-weekly NCSE staff meetings;
  • Other activities as needed.

 

Qualifications

  • Candidate should have a minimum of two years experience, preferably as an executive assistant;
  • Excellent organization and project management;
  • Skilled in Google Apps and Microsoft Office Suite, with high level of general computer competency;
  • Knowledge of Salesforce a plus;
  • Bachelor's degree.

The position requires

  • Extremely organized with meticulous attention to detail, and strong follow-through;
  • Creative problem solver;
  • Self starter with demonstrated ability to handle multiple tasks and deadlines;
  • Ability to work well alone and collaborate effectively and collegially with others;
  • Interest in learning the workings of a small nonprofit organization.

How to Apply:

Please submit a resume and cover letter to jsoule@ncseglobal.org no later than April 1. Applications will be reviewed on a rolling basis. Early submission is recommended.