OEC Program Coordinator

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Harpers Ferry, WV
United States

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Job Type:


Job Description:


  • Fee-based Coordination / Marketing (10%)
  • Serve as a liaison with local schools and universities, program partners and other fee-based clients with the OEC.
  • Develop marketing and outreach strategies to expand fee-based program partners. 
  • Promote new ideas to integrate OEC and FLOC in the community.  
  • Assist Program Director with special projects as needed, such as grant applications, fundraisers, and financial records.
  • Coordinate activities, schedules, dietary restrictions, and any other important details both for groups visiting the OEC and specific OEC staff needs for the program.
  • Communicate program needs to Site, Kitchen, and Program staff members accordingly with advance notice, typically in the form of weekly meetings.
  • Coordinate adjunct facilitator staff scheduling and payment, in accordance with programming calendar and programming provided.
  • Attend outreach and hiring events, such as fairs and grant luncheons, with a high level of professionalism.
  • Lesson Development / Hands-on Facilitation (70%)
  • Develop and/or designate responsibility for all Leaders in Action and Summer camp schedules and curriculum.
  • Supervise and manage weekly schedule of Program Assistant, whose primary responsibilities are to assist with Leaders in Action and Summer Camp program implementation.
  • Distribute and process student applications for all mission-based programs in Jefferson County, WV, as well as collaborate with DC Camp Coordinator on registering DC students for Summer Camp.
  • Facilitate high ropes, low ropes, environmental education, and any other needed programs for fee-based clients.
  • Develop collaborative relationships with DC and OEC program staff, including ways to connect the two more throughout the year.
  • Compile information for program reports, including but not limited to the Fall Report, End of School Year Report, and Summer Report.
  • Design and/or schedule staff training for summer program counselors and adjunct facilitators.
  • Serve as lead facilitator for 1-day, 2-day, and week-long programs.
  • Occasionally stay as an overnight staff member at the OEC.
  • Seek and maintain programming partnerships for mission-based educational opportunities that can be used for Leaders in Action programming as well as summer camp field trips and guest speakers.
  • Administration (20%)
  • Manage and oversee daily office functions, including but not limited to the copier, fax, company phone line, appropriate service calls, and basic computer assistance.
  • Create, type, and file notes from meetings, as well as ensuring messages reach the appropriate staff member(s).
  • Coordinate the tentative program calendar as well as the master office calendar, noting all staff absences, program dates, and holidays.
  • Assist the DC Accounting department by providing general data entry functions and providing detailed information on spending.
  • Execute purchases for program and office supplies.


  • Bachelor’s Degree in related field OR at least 5 years of significant experience in experiential education / program coordination
  • At least 2 years program and/or education experience
  • Basic knowledge of Microsoft Word and Excel
  • Strong organizational, leadership, interpersonal, and communication skills
  • Significant experience working with youth
  • Comfort with spending time outdoors in all types of weather, year-round
  • Passion for environmental education
  • Ability to type at least 35 words per minute



  • First Aid, CPR, Wilderness First Responder, Emergency Medical Technician, or similar certification
  • Ropes Course, River Guide, and/or Teambuilding facilitation
  • Working directly with youth ages 10-14
  • Experience with co-facilitating and/or co-teaching
  • Lesson Plan development and implementation
  • Camp counselor, camp internship, or similar experience is appreciated
  • Some classroom teaching/teaching assistant hours is a plus

How to Apply:

Please send a cover letter and resume to Human Resources at Hr@floc.org  with “OEC Program Coordinator” in subject line.