Office Manager

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United States

Job Category:


Job Type:


Job Description:


The Office Manager is responsible for maintaining day-to-day operations of the Center for Diversity & the Environment’s (CDE) Portland office.

This position will assist with a variety of administrative, logistic and clerical tasks related to development, program delivery, and administrative functions.

This position plays a central role supporting the smooth functioning of CDE while also assisting our Director.

Essential Functions and Responsibilities:

  • General Office Management
  • Handle day-to-day operations of the office, including maintenance of office equipment
  • Provide administrative support, including database input, generation of lists and coordinating mailings
  • Order and maintaining stock of office supplies
  • Pick up, sort and send office mail
  • Assist with bank deposits
  • Manage electronic files on server
  • Perform myriad of miscellaneous tasks as needed

Executive Assistant Duties:

  • Assist with communications including writing and editing correspondence.
  • Assist with various daily activities and projects.
  • Prepare and distribute notes from meetings
  • Compiling Director receipts, completing expense and mileage reports
  • Create PowerPoint presentations and conduct research
  • Manage the Director’s calendar and arrange meetings
  • Make travel arrangements

Development Support:

  • Support database migration & continued updates of information
  • Generate letters, labels and lists 
  • Conduct database queries, list generation and data analysis
  • Other developmentsupport duties as assigned

Logistics & administration:

  • Provide logistical support and administration for various CDE activities
  • Coordinate event outreach and scheduling
  • Manage program registration
  • Respond to program inquiries
  • Maintain and refine a portfolio of CDE program delivery materials
  • Other duties as needed


  • Minimum three years of office management experience
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint, Adobe Suite,Quick Books,database management platforms and constant contact
  • Proven strong written and verbal communication skills
  • Excellent editing skills for content and grammar/spelling
  • Proven organizational and administrative skills and attention to detail
  • Sophisticated knowledge of the Internet, including collaborative cloud-based tools
  • Proven solid electronic file management skills
  • Ability to organize time, manage diverse activities, and meet critical deadlines
  • Ability to coordinate the schedule and contacts of Director
  • Experience confidently working and communicating with diverse groups of people
  • Confident and poised with the public
  • Event organizing experience
  • Ability to manage administrative support staff/volunteers

Special Considerations/Restrictions of the Position:

  • Must have a valid driver’s license
  • Ability to lift 25 lbs.

Job Duration:


How to Apply:

Please submit résumé and cover letter to Queta González at using the subject line– Office Manager

Compensation Information:

This position is a 1FTE (40 hours/week) non-exempt hourly position. This
schedule may vary to include some weekends and evenings. Pay Range
is $15.00-$20.00 per hour, depending on experience.