Program Coordinator (FT permanent)

The deadline for this job has passed and it is not visible on the eePRO Jobs page.

Deadline to Apply:

Thursday, March 16, 2017, 12:00am



Madison, WI
United States

Job Category:


Job Type:


Job Description:


Reporting to the Nature Center Director, the Program Coordinator must have excellent interpersonal skills, as this is the first person visitors see & speak with, serving as the face and voice of the organization. In addition to staffing the front desk (30%), this position is responsible for coordinating all education programs including:  summer camps (30%), vacation day programs (5%), preschool programs (5%), school programs (20%), walk-in visitors (5%) and public & family programs (5%).  Percentages will vary seasonally.  This position oversees 3 summer education interns, 2-3 school year interns, the Summer Camp Assistant, and the Jr. Naturalist program.

Specific duties & responsibilities include:

  • Registrar: Coordinating & scheduling program logistics with participants and staff; following up with participants; preparing written communications for program delivery; serving as primary public contact (by phone, internet and in person) for summer camp, school programs, daycare & after school groups, vacation day, preschool and public programs as well as walk-in visitors and birthday parties; tracking and recording accounts receivable for programs.
  • Program Coordination: Responding to inquiries regarding programs; working with participants and staff to respond to educational needs; creating and maintaining relationships with participants & families; ensuring that programs are scheduled to maximize staffing efficiency; forecasting attendance trends and needs; daily registration and coordination of all summer camps as well as other family & public programs. Entering public programs into database (Blackbaud Altru) and website (WordPress), maintaining critical database & coordination of participant medical forms (CampDoc), program rosters and medical log & incidents. 
  • Program Assistance: Teaching to become familiar with and understand the diversity of programs and to meet staffing needs; organizing and preparing materials for program registration; supporting the activities of the Nature Center Director; other duties as directed.
  • Administrative & Financial: Providing administrative support, such as mail distribution and day-to-day financial operations – logging in all checks and cash received, balancing cash register; assisting with gift shop sales as needed and coordinating with ALNC’s Business Manager.
  • Visitor Services: Meeting & greeting all visitors, admissions sales, coordinating Family Trailside Backpack program, answer main phone line and route calls or messages, general front end tidiness, front end monitoring (locking/unlocking doors, lights, lost & found, etc.)


  • Knowledgeable and experience of database software (ALNC currently uses Blackbaud Altru & CampDoc) or ability to become proficient.
  • Proficiency in Microsoft Office Suite & WordPress
  • Degree in environmental education, natural history, interpretation, natural sciences or related field.
  • Experience developing, coordinating, and teaching outdoor environmental education programs.
  • Supervisory experience preferred.
  • Curriculum development experience preferred.
  • Superior work ethic, self-starter, strong attention to detail, excellent organization & planning skills.
  • Team player with the ability to handle multiple tasks simultaneously; able to shift gears quickly.
  • Tact and sensitivity with the public, program participants, staff, and volunteers.  
  • Excellent phone and email etiquette; thorough follow-up practice.
  • Ability to work in a fast-paced or distracting environment.

Time Commitment: 
This is a full-time position, primarily Mondays-Fridays during business hours.  Occasional weekend hours will be required due to events & public programs.

Salary & Benefits Information:
This position has a salary range of approximately $26,000-$30,000 annually and includes medical, dental & life insurance, as well as paid vacation.    

Job Duration:


How to Apply:

To Apply: 

Send cover letter, resume and list of 3 references to:
Aldo Leopold Nature Center
ATTN: Virginia Wiggen
330 Femrite Dr.
Monona, WI 53716

Email applications are encouraged at

Application Deadline:
Application materials must be received by March 16th, 2017. 

Anticipated position start date will be mid-April 2017.


Job Compensation:


Contact Name:

Virginia Wiggen

Contact Phone:

(608) 216-9372

Contact Email: