Marketing, Program and Administrative Coordinator

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Deadline to Apply:

Wednesday, January 18, 2017, 11:00pm


Basalt, CO
United States

Job Category:


Job Type:


Job Description:

Roaring Fork Outdoor Volunteers

Marketing, Program & Administrative Coordinator

Position Description

Position Title:                         Marketing, Program & Administrative Coordinator

Position Type:                        Full-time, 40 hours per week

Location:                                Basalt, Colorado - RFOV offices

Salary:                                    $16 - $20/hr depending on experience

Reports To:                            RFOV Executive Director

Roaring Fork Outdoor Volunteers (RFOV) is a non-profit organization with a mission to promote stewardship of our public lands by engaging the community in volunteer trail and restoration projects.

Position Description

The Marketing, Program and Administrative Coordinator serves as the primary support staff person to coordinate and implement RFOV’s marketing and volunteer recruitment programs and oversee the management of the RFOV office operations, including data management.  Additional duties include support for RFOV projects, programs and volunteer committees.

Specific Responsibilities

Marketing – in coordination with the volunteer Marketing & Publications Committee:

Create fliers; posters; email blasts, print and radio advertisements to promote RFOV projects and events.
Help design and produce newsletters, the annual project announcement brochure, and other printed materials.
Media Outreach:

Draft public relations materials, including news releases, media alerts, fact sheets and other materials as directed; assemble media and sponsor packets as needed.
Develop and maintain relations with editors, reporters and other media contacts.
Web and Social Media:

Manage RFOV websites, including updates and maintenance;
Manage and maintain RFOV’s social media policy and accounts;
Develop and maintain e-communications with constituents, e.g. e-newsletters to donors, volunteers, internal newsletter, etc.

Volunteer Coordination and Program Assistance:  Respond to volunteer queries and sign-ups.  Facilitate the development of specific RFOV programs in one or more areas in addition to marketing.  This typically means working with a volunteer committee or team.
RFOV Memberships:  Maintain records, send renewal letters and process returns.
Data Management:  Manage the RFOV database, and online data collection technology.  Tasks include data input, assembling cumulative data from various sources for report generation, and processing volunteer sign-ups.
Office Management:  Provide general supportive services to RFOV staff and volunteers including scheduling, working with vendors to maintain the computer network and office machines, ordering office supplies, and coordinating meetings.
Communication:  Facilitate good communication between RFOV and volunteers, funders and the community at large.
Other Duties as Assigned:  Perform related duties as required for purposes of supporting and strengthening the mission and purpose of RFOV.

Minimum Qualifications

Bachelor’s degree is preferred, however, applicable work experience may substitute for the educational preferences.

Well developed graphic design skills with experience in Adobe InDesign and Photoshop required.
One to two years of nonprofit or small business marketing and/or administrative support experience. 
Highly proficient with Microsoft Excel, Microsoft Word, email, the internet; and Microsoft Access or other data bases.
Experience managing websites required with WordPress experience preferred.
Self-directed, highly motivated, reliable, with a results- and solution-oriented perspective, organized with an attention to detail, flexible with strong time management skills.

Strong communication skills, both written and verbal.  Able to prepare special reports according to general instructions.
Good interpersonal skills, team-oriented, enjoy working with others.
Valid Colorado driver’s license and clean driving record.

Other Qualifications

Some local travel, night meetings and weekends required.

Manual Functions

While performing the duties of this job, the employee is frequently required to walk, sit, talk and/or hear.  The employee is frequently required to use hands to operate objects, tools or controls, and to reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision and the ability to focus.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  RFOV is an equal opportunity employer.  All individuals are encouraged to apply.

Application Deadline:  January 16, 2014 by 4:30PM MST. 

Send a resume, cover letter, three professional references, and three examples each of your of your writing and graphic skills to: David Hamilton, Executive Director, Roaring Fork Outdoor Volunteers, PO Box 1341, Basalt, CO  81621. Phone and email inquiries acceptable.

Organizational information can be found at

How to Apply:

Send your resume to

OR call 970.927.8241